NTU Online Facultyhandbook

Procurement Service

The Procurement Division is responsible for the procurements, including government procurements, scientific R&D procurements and Key Fields Act procurements, of goods and services for the various units on the main campus, including public bidding for procurement contracts and acceptance, priority procurement (Ex. eco-products), applying for loans, settlement of exchange, tariff-free imports, and customs clearance for buying imported goods. In addition, this Division provides explanations and training about the Governmental Procurement Act and related briefings.

NTU is a public university, part of government agencies. To procure goods and services exceeding one-tenth of the announced amount (i.e., more than NT$150,001), it shall first acknowledge the needs and formulate a plan, prepare a reasonable budget, and properly prescribe functions and specifications. After initiating the procurement requisition procedure, the subsequent bidding, tender submission, bid-awarding, contract performance, and acceptance shall be performed in accordance with the law.

Contact／02-33662192#200
Website ／https://ga.ntu.edu.tw/procurement/main_ch/index.aspx

The following is a simple process from procurement requisition to payment. For detailed explanation, please refer to the linkage “Interaction”à“Procurement Classroom” à“Procurement Requisition, Bidding, Acceptance and Payment” in the Procurement Division website.

I.    Job Scope and Contact Information of the Procurement Division

(I) First Section

1. Procurement requisition, bid-awarding and Written review: Handle the following goods/services procurements,
   1. Procurement requisition, bid-awarding on the government procurement of goods/services of departments/institutes exceeding NT$300,000 and of administrative offices exceeding NT$150,000.
   2. Procurement requisition, bid-awarding on the scientific R&D procurements of goods/services exceeding NT$1 million.
   3. Procurement requisition, bid-awarding on the Key Fields Act procurements of goods/services exceeding NT$1 million.
   4. Written review on the government procurement of goods/services of departments/institutes from NT$150,001 to NT$300,000.
   5. Written review on the Key Fields Act procurements of goods/services of departments/institutes from NT$150,001 to NT$999,999.

The procurement is divided according to the purchase amount, i.e., to be handled by the Procurement Division, or to authorize departments/institutes to handle the procurement. For more information on the processing procedures and required documents, please see the Procurement Division/service Items/handled by Procurement Division or the department/institute.
https://ga.ntu.edu.tw/procurement/main_ch/docdetail.aspx?uid=234&pid=99&docid=152

2. For the processing clerk in charging of each unit and contact number, please see the Procurement Division/About Us/Staff of First Section
   https://ga.ntu.edu.tw/procurement/main_ch/personList.aspx?uid=98&pid=95

(II)    Second Section

1. Acceptance:
   1. For cases handled by the Procurement Division (procurements, excluding authorizing departments/institutes to handle the procurements, see I.(I)1.(1) to (3)), the principal inspectors shall be a processing clerk of the Procurement Division and shall make a reservation through the NTU Reservation Acceptance System, the Procurement Division website. http://acceptance.ga.ntu.edu.tw/Res/Operation.aspx
   2. For the processing clerk in charge of each unit and contact number, please see the Procurement Division/About Us/Staff of Second Section
      https://ga.ntu.edu.tw/procurement/main_ch/personList.aspx?uid=98&pid=95
2. Application for import duty exemption documents:
   1. Pursuant to the "Regulations Governing Duty Exemption of Imported Education and Research Goods," importing of procurement object shall be handled in the name of NTU. The documents to be prepared include application form for import duty exemption, application form for duty exemption on imported educational and research goods, and list of imported educational and research goods. The application form for import duty exemption requires the approval of unit head. The NTU Business Process Management for "Import Declaration for Duty Exemption on Educational and Research Goods": https://eform.cc.ntu.edu.tw/GA
   2. For the processing clerk in charging of each unit and contact number, please see the Procurement Division/About Us/Staff of Second Section: https://ga.ntu.edu.tw/procurement/main_ch/docDetail/245/99/426/TaxExemption
3. Written review of scientific R&D procurements of less than NT$1 million
   1. Pursuant to the NTU Directives Governing Procurement for Scientific and Technological Research and Development, each unit is authorized to act as the procuring unit for procurement of less than NT$1 million after the procurement case has been approved by the President for General Affairs. Moreover, prior to making the application for import duty exemption documents, prepayment and reimbursement, the procurement case shall be submitted in its entirety to the Procurement Division for written review. For the procurement handling procedures, please see https://ga.ntu.edu.tw/procurement/main_ch/docDetail/243/99/159/scientific_research
   2. For the processing clerk in charge of each unit and contact number, please see the Procurement Division/About Us/Staff of Second Section
      https://ga.ntu.edu.tw/procurement/main_ch/personList.aspx?uid=98&pid=95
4. Green procurement
   1. NTU is a public university. For the procedures for determining and prioritizing procurement of environmental protection products which is performed pursuant to the Regulations for Priority Procurement of Eco-Products, please see  https://ga.ntu.edu.tw/procurement/main_ch/docDetail/409/99/3326/%e7%b6%a0%e8%89%b2%e6%8e%a1%e8%b3%bc

1. • For the processing clerk in charge of each unit and contact number, please see the Procurement Division/About Us/Staff of Second Section
     https://ga.ntu.edu.tw/procurement/main_ch/personList.aspx?uid=98&pid=95&dept_id=47