NTU Online Facultyhandbook

Introduction to the Accounting Department

The Accounting Office adopts a service-based approach to serve the university’s accounting needs and works in accordance with current regulations to support the development of the university’s operations and ensure its sound financial development. The office comprises six divisions: The 1st Division, The 2nd Division, The 3rd Division, The 4th Division, The 5th Division, and Accounting division of NTUCM. The office’s main tasks include drafting and allocating the university’s budget estimates, auditing revenue and income projects (e.g., government subsidies, tuition and fees, professional education and lifelong learning, industry-academia collaboration, scientific and research grants from the government, campus facilities and equipment rental, donations, investments, and others), managing and auditing budgets, preparing payment vouchers, and compiling monthly reports and final accounts.

Website of the Accounting Office: http://www.ntuacc.ntu.edu.tw/web/index/index.jsp

The 1st Division

The 1st Division compiles and allocates the annual budget of NTU in accordance with the Budget Act (including the budgetary compilation principles and the budget compilation notices), the Accounting Act, the Directions for Implementation of Subsidiary Agencies Budget of Central Government, and the Financial Statement Act. The division also governs the budget control, budget audit, procurement monitoring, preparation and management of vouchers, ledgers, accounting statements, and financial reports for the subsidy projects and higher education cultivation projects of the Council of Agriculture and the Ministry of Education in accordance with the Regulations for the Funding of the Council of Agriculture Projects, Guidelines for the Subsidies, Donations, and Financial Reports of the Ministry of Education, and the Utilization Principles for the Funding of University Higher Education Cultivation Projects.

Tasks of the 1st Division

1. The division’s responsibilities include the compilation and allocation of the annual budget.
2. For the budget of colleges, the division is responsible for fund auditing, procurement monitoring, fund control, accounting, ledger and statement preparation, and source document and ledger management. For the budget of the University, the division is responsible for the encumbrance accounting of the annual budget.
3. The division is also responsible for the accounting of assets and property of NTU, such as depreciation, amortization, and the transfer (in/out) of its movable and immovable property, intangible assets, and property in escrow.
4. The division’s responsibilities also encompass final accounting, semi-annual accounting, monthly reports, annual statistical reports, the preparation of relevant circulars, and the review of monthly bank reconciliation statements.
5. The division is also in charge of auditing the receipts and expenditures of the National Development Fund subsidies to the Graduate School of Advanced Technology, preparing vouchers, final account reports, semi-annual account reports, monthly reports, and verifying property accounts.
6. The division’s responsibilities further include implementing fund control for the Office of Financial Affairs and the Cashier Division, managing receipts and expenditures of the Academic Fund, and assisting in the application and appropriation of subsidies from the Ministry of Education.
7. The division also prints and manages the receipts of NTU and conducts cashier audits.

For any questions concerning expenses reimbursement, please contact the 1st Division.
Please visit the website of the  Accounting Office → Organization → The 1st Division to find the list of staff and their contact numbers.

Contact / (02) 3366-2067 Division Director

The 2nd Division

The 2nd Division handles budgetary control, budget auditing, procurement supervision, compilation and safekeeping of vouchers, account books, and accounting reports, and expense reimbursement reporting for projects commissioned by the Ministry of Science and Technology (MOST) in accordance with the Accounting Act, Internal Auditing Regulations, and Management Guidelines for The Government Disposal of Expenditure Voucher.

Tasks of the 2nd Division

1. 1. Handling reimbursement, auditing, procurement supervision, budget control inspection, and preparation of official documents for budget overrun applications for MOST projects
2. Handling compilation of vouchers, account books, accounting reports; safekeeping of original invoices and account books; and expense reimbursement settlement for MOST projects

For any questions concerning expenses reimbursement, please contact the 2nd Division.
Please visit the website of the  Accounting Office → Organization → The 2nd Division to find the list of staff and their contact numbers.

Contact / (02) 3366-2088 Division Director

The 3rd Division

The 3rd Division handles budgetary control, auditing, procurement supervision, and compilation of account books and accounting reports in accordance with the Accounting Act, Financial Statement Act, Internal Auditing Regulations, Directions for Implementing Budgets of Subsidiary Agencies of the Central Government, and NTU’s regulations governing self-raised revenues. The division also compiles monthly accounting reports, semi-annual and annual balance statements.

Tasks of the 3rd Division

1. Budget auditing, procurement supervision and inspection, budgetary control, accounts handling and compilation and safekeeping of vouchers, account books, and accounting reports for departments or offices.
   1. University expenses, including capital expenditures for teaching, training and counseling, management and general affairs, student official duty fees and stipends, and library materials and instruments (e.g., colleges, special projects, new faculty, educational improvements, inter-college instruments, libraries, the Computer and Information Networking Center equipment).
   2. Provision of checking, depreciation, and amortization of the University’s real estate, chattels, and intangible assets.
2. Preparation of final accounts, six-month closing, and monthly accounting reports.
3. Statistics annual report and compilation of accounting statistics of the Ministry of Education.
4. Processing applications for reservation of the University’s annual budget
5. Issuance and management of the university’s receipt.
6. Managing internal affairs and staffing of the Accounting Office.

For any questions concerning expenses reimbursement, please contact the 3rd Division.
Please visit the website of the  Accounting Office → Organization → The 3rd Division to find the list of staff and their contact numbers.

Contact / (02) 3366-2075 Division Director

The 4th Division

The 4th Division handles accounting matters for self-raised revenues to facilitate the university’s efforts toward pursuing financial autonomy and developing its own funding sources to reduce government burden. The division works in accordance with the Accounting Act, National University Endowment Fund Establishment Act, National University Endowment Management and Supervision Regulations, NTU Guidelines for Managing Endowment Fund Self-Raised Revenues and Expenditures, and other regulations or rules governing the university’s self-raised revenues and account balances.

Tasks of the 4th Division

1. Managing accounts receivable and payable, auditing, procurement supervision for revenues from tuition and fees, Professional Education and Continuing Studies, venues and equipment, donations, investments, and other sources of revenue and expenditure; preparation and safekeeping of related vouchers, account books, and accounting reports; and handling of related official documents.
2. Stamping checks
3. Sending, receiving, and registering official documents of the Accounting Office.

For any questions concerning expenses reimbursement, please contact the 4th Division.
Please visit the website of the  Accounting Office → Organization → The 4th Division to find the list of staff and their contact numbers.

Contact / (02) 3366-2097 Division Director

The 5th Division

The 5th Division handles accounting matters of cooperative education projects with government agencies (excluding programs subsidized by the Ministry of Science and Technology, the Council of Agriculture, and the Ministry of Education), non-governmental institutions, as well as project balances, and royalties for technology transfer in accordance with the Accounting Act, Management Guidelines for The Government Disposal of Expenditure Voucher, Internal Auditing Regulations, NTU’s related regulations governing self-raised funds and expenditures, and stipulations in contracts with other funding or commissioned units or organizations.

Tasks of the 5th Division

1. Industry-Academia Cooperation (Cooperative Education) Programs: account code establishment, budgetary control, internal auditing, and preparation of vouchers and accounting reports.
   1. Projects commissioned by central and local government agencies (except the Ministry of Science and Technology and the Council of Agriculture)
   2. Projects commissioned by non-governmental agencies (including foundations, state-owned enterprises, civic associations, and private enterprise corporations)
   3. Budget balances from cooperative education projects, royalties for technology transfer, and non-contracted technology service revenue.
   4. NTU’s university administrative funds are charged against the revenues from cooperative education projects.
2. Government-Funded Projects (excluding projects subsidized by the Ministry of Science and Technology, the Council of Agriculture, and the Ministry of Education): account code establishment, budgetary control, internal auditing, and preparation of vouchers and accounting reports.
3. Other Projects
   1. Collection of payments on behalf of others (payroll deduction and collection of transfer payment) and management of special accounts
   2. Campus development funds and interests collected for NTU Yunlin Branch
   3. Earnest money and security deposits (including deposits and collateral from all NTU procurement cases and revenues earned from campus facilities or equipment rental)

For any questions concerning expenses reimbursement, please contact the 5th Division.
Please visit the website of the  Accounting Office → Organization → The 5th Division to find the list of staff and their contact numbers.

Contact / (02) 3366-1821 Division Director

Accounting division of NTUCM

Accounting division of NTUCM handles budgets and accounting business for projects and self-raised revenues of NTUCM in accordance with the Accounting Act, Management Guidelines for The Government Disposal of Expenditure Voucher and Internal Auditing Regulations, NTU’s regulations governing self-raised revenues, and NTU’s regulations governing contracts with subsidiary and commissioned units.

Tasks of the Accounting division of NTUCM

1. Annual budget allocation for the College of Medicine, preparation of monthly report and final accounts of the College of Medicine.
2. Budget auditing, procurement supervision and inspection, payment voucher preparation, compilation and safekeeping of vouchers, account books, and accounting reports for departments or offices.
   1. University expenses, including capital expenditures for matters such as teaching, training and counseling, management and general affairs, student official duty fees and stipends, and library materials and instruments.
   2. Provision of checking, depreciation, and amortization of the College of Medicine’s chattels and intangible assets.
3. Budget management and auditing, procurement supervision and inspection, budgetary control, payment vouchers preparation, handling of related official documents, compilation and safekeeping of vouchers and account books for MOST (including hospitals) projects, cooperative education projects, Higher Education SPROUT Project, and government-subsidized projects.
4. Management of accounts receivable and payable, auditing, procurement supervision for revenues from donations, venues and equipment rental, and other sources (including animal feeding and boarding services, technical services, enrollment fees), in-service programs, technology transfer fund, project management fees, and balance sheets.
5. Management of accounts receivable and payable, auditing, procurement supervision for revenues from security deposits and payments on behalf of others.
6. Stamping checks
7. Preparing and managing the College of Medicine’s receipt.

For any questions concerning expenses reimbursement, please contact the Accounting division of NTUCM.
Please visit the website of the  Accounting Office → Organization → Accounting division of NTUCM for the list of staff and their contact numbers.

Contact / (02) 2312-3456#288120 Division Director