Cashier Services

The personnel of the Cashier Division, documents for downloading, and relevant regulations are available on the Cashier Division website (URL: https://ga.ntu.edu.tw/cashier/). Furthermore, quick links to the Accounting System, billing tracking system, vendor payment inquiry, etc. are also available. Any updates would be announced in the News section. Frequently asked questions are also compiled for reference.

Services

(1) Petty cash disbursement

Claims of less than NT$6,000 for teaching, training and supplementary expenses reported by departments and colleges will be submitted to the Accounting Office for review and approval. Afterwards, the claims will be announced in the petty cash section of ​​the Cashier Division website. The beneficiary may go to the office of the Cashier Division to receive the petty cash with his or her ID and seal.

(2) Check disbursement

The beneficiary of a check must go to the office of the Cashier Division for collection with his or her ID and seal. When someone other than the beneficiary collects the check on behalf of the beneficiary, the check collection authorization letter must be produced with the beneficiary’s seal, alongside the ID and seal of the representative, before the check can be collected.

(3) Various payment services

The Cashier Division covers payment collection of the faculty and staff pass production cost, security deposits, accommodation expenses, facility fees, residual funds, other overapplied expense recovery, parking fees, patent fees, power and utilities, donations, labor and health insurance, civil servants' insurance, pensions, personnel expense recovery, and other fees and expenses. Payment slips are produced by each unit using the "Issuance of Payment Slip" module of the NTU Accounting System. After printing and stamping, the slips are handed over to the payer to make payment at the Cashier Division.

(4) Issuance of receipts for various advance payments

When a unit needs to use a facility in NTU, equipment, computers, etc. to conduct a sponsored project, please use the "Issuance of Payment Invoice" module of the Accounting System → "Category C Advance Payment" to create an "On-campus Advance Self-Payment Receipt Application," print out and get approval before submitting to the Cashier Division for processing. In addition, if you need to apply for a pre-issued receipt due to the payment request from external agencies or companies, obtain the approval of a senior administrator and submit the official document from the Accounting Office to the Cashier Division for processing.

(5) Incoming payment inquiry

For faculty or units applying for various subsidies, sponsorships, sponsored project funding and other funds from external agencies (government agencies, companies, etc.) to be remitted to the NTU account, inquiries can be made on the Cashier Division's website/account inquiry (URL: https://ga.ntu.edu.tw/cashier/main_ch/docDetail/2394/79/14229/waiting-for-receipt). Regular announcement will be made on funds not yet received for the information of units. To inquire about the remitter information, please contact the Cashier Division at extension 63735.

(6) Income reporting

After faculty members undertake a research project, please go to the NTU Accounting System at https://ntuacc.cc.ntu.edu.tw/acc/ to claim for the related personnel expenses, such as the fees for principal investigators, assistants, and temporary workers. Select income reporting to claim for fee disbursement.

(7) Visiting professor remuneration

Limited to talent recruited with subsidies from the NSTC

1.    After reporting for duty at the Personnel Office and registering whether or not to enroll in labor insurance and National Health Insurance, mail the documents to the Cashier Division according to the requirements for the identities below, and then report the salary after being notified by the Personnel Office:

(1)  Foreign nationals

a.    1 photocopy of the front and back of ARC (including unified national ID number), or submit the unified national ID number basic information form.

b.    1 photocopy of the cover of the passbook for the payroll transfer account.

(2)  Mainland residents

a.    1 photocopy of Entry/Exit Permit to the Republic of China.

b.    1 photocopy of the cover of the passbook for the payroll transfer account.

(3)  Newly-hired R.O.C. citizens

a.    1 photocopy of National ID card; for domestic scholars residing overseas for a long period of time, the tax withholding method is as follows:

(a)   Taxes are withheld according to regulations for individuals residing in the territory of the R.O.C.

(b)  However, if the household registration of R.O.C. citizens in Taiwan has been removed by the Household Registration Office (i.e., no longer has a residence in Taiwan), or the citizen has a permanent address but no entry record within the past taxable year, or the citizen was not in the country for at least 31 days in the past taxable year and his/her life and job is not in the R.O.C., taxes are the same as non-resident aliens.

b.    1 photocopy of the cover of the passbook for the payroll transfer account.

2.    Tax rate applicable to foreign nationals and individuals from China

(1)  If the individual resided in Taiwan for at least 183 days in the same taxable year (1/1-12/31) the individual arrived in Taiwan, the individual's income tax is withheld according to regulations for individuals residing in the territory of the R.O.C., i.e., may be withheld on a monthly basis according to the total amount of fixed salary, withheld according to the table (not withheld if the amount does not reach NT$88,501), or 5% is withheld (not withheld if the monthly amount does not exceed NT$2,000).

(2)  If the individual resided in Taiwan for at least 183 days in the same taxable year (1/1-12/31) the individual arrived in Taiwan, the applicable tax rate is 6% if the monthly salary is NT$41,205 or less (inclusive); the applicable tax rate is 18% if the monthly salary exceeds NT$41,205.

(8) Execution of billing and claim processing

According to the provisions of the Income Tax Act, any remuneration paid to lawyers, certified public accountants, architects, technicians, physicians, performers and other persons who make a living with craftsmanship or art shall constitute income from professional practice (code 9A). Please go to the NTU Accounting System (https://ntuacc.cc.ntu.edu.tw/acc/) to file the income tax return. Before applying, you can go to the Cashier Division website: "Homepage > Services > Salary and Wages> 05. Income and Reimbursement" ( https://ga.ntu.edu.tw/cashier/main_ch/docDetail/1650/ 79/440/9A-income ), to refer to the precautions for reimbursement.

(9) Handling of saving deposits for civil servants

The saving scheme is based on voluntary participation. Each month, a fixed amount from the salary will be deposited into the saving deposit account, which is subject to withdrawal of the account holder at will. The interest rate is calculated automatically according to the two-year floating rate for time deposits published by each financial institution at the time the deposit is made. The maximum monthly savings amount is NT$10,000, and the preferential interest rate is applicable to a maximum of NT$700,000. The excess will be calculated based on the interest rate for demand deposits.

Processing method:

1. Chunghwa Post: Applicants may obtain an account opening form of the Chunghwa Post from the Cashier Division and proceed to a branch of the Chunghwa Post to open an account.
   E.SUN Bank: Applicants may apply for account opening at the branch of the bank in NTU.
   Hua Nan Bank: Applicants may apply for account opening at the branch of the bank in NTU.
2. After opening the account, please log in to your myNTU account → Account and assets → Application for change of salary deposits → Log in to the deposit account with preferential rates and enter the monthly withholding amount, so that the accounting unit can withhold the amount from salary and deposit into the saving deposits for civil servants.

2. If you wish to change the monthly withholding amount for the deposit account, please also log in to the same page to make the change.

(10) Payment 

1. NTU commissions the Chunghwa Post, Hua Nan Bank, and E.SUN Bank (the accounts are referred to as "Payroll Transfer Accounts") to handle payments of monthly salaries (faculty members and staff, contract employees, labor insurance, National Health Insurance, and monthly salary, and recipients of project research scholarship) in accordance with the Guidelines for Handling Salary Remittance for the Central Government Agencies and School Employees.
2. Notices for reporting income:

(1)  When remitted to the payroll transfer account:

a.    NTU faculty members, staff and students: Enter account and password in myNTU → Account property → Salary inward remittance change application → Directly enter data; the data will be updated in the Accounting System. To prevent incorrect information from affecting the timeliness of remittance, please carefully verify the information before sending.

b.    Beneficiaries or person(s)/party(ies) not affiliated with NTU and do not have an NTU account:

(a)   When requesting payment from NTU for the first time, please create a file for the beneficiary at "NTU Accounting System" → Income reporting → Income earner data maintenance → Add income earner.

(b)  If any data incorrect or needs to be changed, please go to "NTU Accounting System" → Income reporting → Income earner data maintenance → Download and fill out the "Income earner (individual) application and account change application form"; scan the application form and then e-mail it to cashier@ntu.edu.tw or fax it to the Cashier Division (FAX-23651431) and it will be handled by dedicated personnel.

(2)  Remitted to an account at another bank (i.e., not the "Payroll Transfer Account"; may only be used for various income, reviewer fee for master’s or doctoral degree examination, and bulk list):

a.    When personnel are handling reimbursement, the receipt should remind beneficiaries that payroll transfer accounts are exempted from processing fee and non-payroll transfer accounts are required to pay a processing fee of NT$10, in order to prevent any disputes.

b.    Please go to "NTU Accounting System" → Income reporting → Income earner data maintenance → Download and fill out the "Income earner (individual) application and account change application form"; scan the application form and then e-mail it to cashier@ntu.edu.tw or fax it to the Cashier Division (FAX-23651431) and it will be handled by dedicated personnel.

c.    Due to differences in payroll transfer accounts with other bank accounts when making payments, accounting for payroll transfer accounts (Chunghwa Post, Hua Nan Bank, E.SUN Bank) is separately handled for other bank accounts of beneficiaries (non-payroll transfer accounts). Please select "Salary remittance" as the payment method during accounting, for other bank accounts (i.e., non-payroll transfer accounts). please select (remittance to other bank accounts."

3. Please use your payroll transfer account for reimbursement of individual miscellaneous expenses or advance payments when using of project and department budgets, so that remittance fees are exempted. If you use an account of another financial institution, a remittance fee of NT$30 for a remittance of less than NT$2 million shall apply. An additional remittance fee of NT$10 is applicable for every additional NT$1 million. That is, if the remittance is less than NT$2 million, a remittance fee of NT$30 shall apply; NT$40 for a remittance of less than NT$3 million, so on and so forth. The maximum remittance is NT$20 million, and the remittance fee of NT$210 shall apply. If the remittance exceeds NT$20 million, the calculation starts from NT$2 million, and the remittance fee will be deducted from the remittance. If a person needs to open an account for project account management, please make a photocopy of the cover of the passbook, specify the individual's national ID number, telephone number, and project title or specific reason, scan the photocopy and e-mail to cashier@ntu.edu.tw or fax to the Cashier Division at 2365–1431 to create a file on the account.
4. To add vendor information, please go to "NTU Accounting System" → Billing Management → Beneficiary Management → Add +; To make changes, please go to the Cashier Division's webpage → Download documents → Download "Vendor Remittance Consent Form," ask the vendor to fill out the form, photocopy the cover of the vendor's passbook, affix the vendor's seal, scan the photocopies, and then e-mail to cashier@ntu.edu.tw or fax to the Cashier Division at 2365–1431 to create a file.
5. If the beneficiary cannot apply for an account at a financial institution and requires a check for payment due to special situations, please specify the reason in writing and submit documentary proof after obtaining approval from your supervisor.

(11) Inquiry of individual payment details and application for individual payment e-mail notification

1. For users with an NTU account, please enter your account and password on myNTU → Account property → Payment inquiry and payment notification https://mis.cc.ntu.edu.tw/pay/ to log in. Besides inquiring payment details by "Year" for "Salary inquiry," "Severance pay inquiry," and "Miscellaneous inquiry," users can also click on "Payment notification settings" to apply for payment notification and modify their e-mail and telephone number.
2. Person(s)/party(ies) not affiliated with NTU do not have an NTU account and must log into https://mis.cc.ntu.edu.tw/pay/ "Apply for account" (please read the contents carefully before faxing or e-mailing the application form). After the application is approved by personnel, enter the "unified national ID number" and "password" to obtain payment details, and you will also receive a payment notification.

For issues regarding the disbursement of petty cash and checks, please contact the Payment Section.
Contact number/     (02) 3366-7028

(12) Vendor payment inquiry

For vendor payment inquiries, please inform the vendors to visit the vender payment inquiry system: http://mis.cc.ntu.edu.tw/pay4/ for application and inquiries.

(13) Reimbursement/billing tracking system

After sending the accounting documents to the Accounting Department, the billing staff member can track the current processing status of his or her reimbursement/bill at the “報帳流程追蹤系統” (reimbursement/billing tracking system): (1) click the system shown on the lower right corner of the website of the Cashier Division, or (2) log into NTU’s accounting system and go to “Tool/Log Out,” and select “Reimbursement/Billing Tracking System” before entering the “expense certification record barcode” or “receipt serial number.”

(14) University Faculty Salary Slip

Please visit myNTU → Accounting → Faculty Salary Slip to view and print your salary statement.

(15) Viewing and Printing Out Withholding Tax Statement

Visit myNTU Accounting Faculty Salary Slip to view and print out your withholding tax statement. For non-resident, please bring your residence permit to counter No. A7-A9 at the Cashier Division to check and print your withholding tax statement.